OCR software uses Optical Character Recognition technology for converting documents, photographs, imaging records and PDF files into a digitalized format. OCR created files are different from scanned images. These are not mere digital copies of the documents. An OCR file can convert the data into an editable and searchable format. Modern OCR software is advanced enough to precisely convert brochures or magazines where images and text are merged. Modern OCR scanning. used in workplaces can handle large batches of files, undertake faster scanning & conversion and even segregate and store the digital documents into their respective folders. This eases the task of converting paper records into the electronic format and organizing them. Databases created with such OCR technology makes it easier to search and retrieve scanned documents and ensure their protection. The latest versions of OCR are offered with encryption facility for PDF files that helps to ensure their security by limiting their access.

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